Profits lost due to fraud is an ever-present problem for businesses of any size. Small businesses often have a harder time identifying fraud and claiming back losses. Fleet Genius fleet management software and OBD-2 fleet monitors help in identifying fraud so you can put an end to it.
OBD-2 fleet monitors keep your employees honest by tracking their daily activities and documenting vehicle usage, fuel use, Simply by knowing that their activities are being tracked will help your employees resist the temptation to pad their timesheets and mileage expense claims,
One of the best ways to eliminate fraud is for employees to know that they're being monitored. Fuel receipt tracking enables fleet owners to tie fuel purchases directly to a specific vehicles and drivers. Fleet Genius allows your employees to enter fuel receipts right from their smartphones. You can also provide your fuel vendors access to your Fleet Genius account so that they can enter that data directly further reducing the incidence of fraud.
OBD-2 fleet management monitors also retrieve fuel gauge information. This information is displayed in the Fleet Genius fleet maintenance software so you can compare trip information, fuel gauge changes and fuel receipts.
The system also allows for uploading for fuel card data to provide even greater tracking of fuel use per vehicle.
Most organizations know how much fuel they use every year but very few understand how much of the fuel has been wasted through excessive idling. Monitoring and preventing excessive idling can save thousands of dollars of fuel expense every year.
Fleet Genius fleet management software monitors the information collected by the VHM OBD-2 fleet monitors on idle time per trip, The system collects every idle event over 1 second and also highlights idle events that meet user-defined targets (e.g. every event over 5 minutes),
This data can then be used to identify drivers with consistently higher than target or higher than average idling times. Most GPS fleet tracking systems can't provide this data because they never talk to the engine's computer.
Once your employees leave your premises with a company vehicle how do you know if they're working or not? Fleet Genius OBD-2 fleet monitors track every vehicle trip with starting & ending date and time stamps. You can assign drivers to vehicles permanently or you can change the driver based on their daily work flows. Either way you get an accurate accounting of the time your employees spend driving and at customer sites making it harder for them to cheat on their timesheets and daily work logs.
The system can also identify unauthorized vehicle use from after hours or unapproved weekend use. Capturing this information in the OBD-2 vehicle monitor's trip monitoring functions makes this easy and automatic. Fleet Genius fleet management software will automatically alert you when a vehicle has out-of-hours usage.
Employee mileage expense padding is a long term problem that businesses wrestle with everyday. Ensuring that the mileage your business is reimbursing an employee is accurate. Implementing OBD-2 fleet monitors allows you and your employee to track their trips and report accurate mileage as well as trip start/end times and duration so you also get an accurate view of your employee's time on the road.
Fleet Genius OBD-2 fleet monitors store information on every trip and the Fleet Genius software enables them to report the trip information that they are claiming for reimbursement. Allowing employees to report only their business trips protects your employee's privacy while providing you with the data you need.
The OBD-2 fleet monitors will also allow you to observe your employee's driving performance to alert you to any potentially dangerous driving behaviors that may impact your business's insurance coverage.