3 Reasons Your Fleet Maintenance Software Should Be In The Cloud

/ / cfo, finance, fleet management, obd2

Let’s face it. Every business is stretched thin.  Gone are the days, if they ever really existed, that there were plenty of hands to do all the work that needed doing.  Small business vehicle fleets are often neglected and not because they are unimportant, but because they use legacy tools and software that don’t fit today’s working environment.   We all need to stay ahead of our competitors in today’s marketplace and running your fleet maintenance software in the cloud may just provide you with the edge to keep you at the front of the pack.

Whether you accomplish fleet maintenance management today via pen and paper, use spreadsheets or PC-based products every fleet and every fleet owner benefits when fleet management is migrated into the cloud and you can probably save money too.

stay ahead of the competition by running your fleet maintenance software in the cloud

Moving your fleet management system to a Software as a Service (SaaS) cloud makes alot of sense for many reasons but some of the most compelling reasons are based on the power of the cloud.  These pertain to many applications that sit on an enterprise PC including your accounting systems, HR systems and expense reporting systems.  It makes sense that your fleet management system and vehicle asset management system should be deployed in the cloud as well.

Security and Reliability

One of the most important reasons to move into the cloud is the wealth of tools that outperform your standalone PC and offer better security and reliability.  Cloud based systems have more sophisticated tools to protect against some of the worst problems that impact stand-alone systems and that translates into better uptime and performance.  Some of the issues that plague stand alone systems but are solved in the cloud include:

  • infection with viruses and malware
  • system failures resulting in data loss and downtime
  • incomplete or missing backup

Cloud -based SAAS systems come complete with 24×7 behind the scenes staff that manage these issues for you.  Since many small businesses can’t afford a full-time IT professionals these types of problems can be easily overlooked or ignored.  When you use cloud based systems these problems are handled for you by someone else as part of your standard fees.

Access and Updates

Easy accessibility is one area that cloud computing clearly excels over stand alone systems.  By their very nature cloud based systems are designed to be accessible from nearly any device anywhere anytime.  Security is handled by the cloud provider allowing you to worry about the analysis of your data and not about access issues.

Cloud based systems mesh perfectly with mobile workforces and provides teams with the capabilities to stay in touch with management systems while they’re on the road.  Keeping mobile workers updated on the latest software is also much easier since cloud systems manage everyone’s system updates within the cloud.  Check out Fleet Genius cloud software features.

Scalability and Maintenance

One of the most time consuming tasks that face any business is the responsibility of keeping the system infrastructure up to date.  Updates to the PC operating system, disk management, networking and hardware deficiencies are often overlooked by small business managers who are already pressed for time.  These systems issues only get addressed when they become a critical problem which can impact business operations.  With cloud systems these issues are handled as part of the service contract.  Updates to operating systems, scaling up for better performance and adding more storage all occur behind the scenes and can be set up to happen automatically.  This frees up the business manager to focus on the management of the business.

Using a SaaS cloud based system to manage and track vehicle fleet maintenance can help you do a better job of managing your fleet.  With someone else managing your systems infrastructure you’ll have more time to dedicate to managing your vehicles.

Closer management of your fleet vehicles will also result in improved vehicle performance, longevity and will also likely help you reduce your fleet’s maintenance costs.