How To Implement Fleet Management Without Violating Employee Privacy

/ / cfo, finance, fleet management, obd2

Implementing a fleet management system makes sense for small fleets as much as it does for larger fleets.  The ability to track vehicle utilization and vehicle diagnostics helps keep fleet assets running smoothly.  Unfortunately, many times GPS based fleet management systems pit employers against employees over privacy concerns. OBD-2 fleet monitors don't violate employee privacy rights like GPS systems do

Where an employee chooses to go during their breaks and meals or when they’re using the vehicle for permitted personal use shouldn’t be visible to organizational management.  Striking the balance between employee rights and business requirements can be a thorny problem to resolve,

Luckily there are technology options for employers looking to implement fleet management systems but who are limited in their ability or willingness to deploy privacy invading GPS tracking,

Fuel cards vs OBD-2 monitoring

The easiest solution is to avoid using any tracking technology and rely on fuel receipts and fuel card systems to provide basic management information on vehicle mileage and fuel use.  These systems are often inefficient and suffer from GIGO (garbage in- garbage out) issues.  If employees don’t correctly record odometer readings the systems can become useless very quickly.

Unfortunately, for many fleet managers this basic approach doesn’t provide enough quality information to do a good job managing expensive vehicle assets.  What to do?

Industry standard OBD-2 fleet monitors with powerful trip tracking technology can bridge the gap and provide the fleet owner with a wealth of management information without compromising employee privacy.  OBD-2 is an industry standard and good monitors provide powerful data logging functions that record information about vehicle operations in real-time.  They also tend to be 50%-60% less expensive than their GPS cousins many of which provide bare bones information at best.

Powerful OBD-2 features

OBD-2 fleet monitoring systems provide powerful metrics and KPIs found in GPS systems including:

  • trip mileage tracking
  • trip start & end date and time
  • trip duration
  • vehicle speed information
  • fuel use

and more features that surpass GPS monitors including real-time engine diagnostics.   Not only does this technology protect employee privacy it doesn’t require expensive installation processes or cellular contracts to operate either.

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